Administrative Assistant

Job Description

Stepan is hiring an Administrative Assistant role for our Northbrook, IL office. The Administrative Assistant plays a crucial role in supporting our dynamic and fast paced team. You will be primarily responsible for providing seamless support to the Executive Office as well as having the opportunity to work with a diverse group of dedicated professionals with different areas expertise who work collaboratively to contribute to the success of Stepan. 
The Administrative Assistant will be experienced in handling traditional administrative, executive and operational support supporting multiple capabilities within the organization. Supporting the CFO, CHRO and General Counsel, reporting directly to the Director of Executive Office and Operations, the ideal candidate: 
Should possess the ability to take on a variety of office administration and corporate logistic tasks to facilitate smooth operations of the Executives. 
Will need to balance multiple priorities, while remaining flexible, proactive, and efficient. 

Job Description 

• Efficiently administrate the Executive’s calendars.
• Schedule appointments and meetings and book travel, etc., including managing follow up actions.
• Support preparation for key meetings.
• Prepares purchases orders and processes invoices.
• Prepare and edit correspondence, reports and presentations, ensuring all conform to company standard formats.
• Support Executive communications and events.
• Manage corporate tickets and benefits.
• Accurate and timely travel and expense reporting administration.
• Create and maintain department databases and spreadsheet files.
• Performs special projects and/or other administrative functions to support the business as assigned or proactively performed.

Qualifications

• 5+ years of experience as an Executive Assistant supporting executives 
• Must be a self-starter, exceedingly well organized, flexible and enjoy the administrative challenges of supporting a diverse business.
• Respects and maintains the level of trust and confidentiality required of an individual in the Executive Office 
• Familiarity with online travel tools, and time and expense reporting processes, Concur is a plus 
• Technical experience with MS Office Suite 
• Strong organizational skills 
• High-level prioritizing and multi-tasking 
• Flexibility to work outside general office hours, if needed

Education

• Bachelor’s Degree preferred

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Stepan Company does not accept or retain unsolicited resumes or phone calls and/or respond to them or to any third party representing job seekers.