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Logistics Administration Specialist


Northbrook, IL, US, 60062

Job Description

Execute Freight Payment Processes and Procedures
- Oversee EDI processing, including identifying and resolving issues. Check daily reports and ensure issues are resolved. Proactively work to reduce transaction failures and ensure standards are being followed.
- Review, audit and approve freight payments for assigned carriers.  This involves EDI ERS and paper invoicing.
- Serve as backup for freight payable roles
- Evaluate and reconcile vendor statements and manage inquiries
- Maintain contact and relationships with carrier receivable departments
- Process and charge back Stepan Mexico freight invoices.  Work with Mexico and carriers to resolve discrepancies.
- Obtain approval and account information for extra shipment charges from the Supply Chain Finance Manager/US Plants/Transportation
- Audit carrier billing and resolve discrepancies
- Review and resolve aged payables monthly for Stepan and assigned carriers
- Resolve missing and inaccurate information
- Prepare and submit carrier disputes and claims.
Financial Management and Leadership
- Provide input and contribute to freight pay workflow and improvements
- Execute financial payments per transportation contracts and agreements
- Audit carrier billing and resolve discrepancies.  Request corrected invoices and process changes to address issues.  Ensure vendor compliance with company policies.  
- Process and administer customer billings, including documentation, summary reports with supporting detail as required.
- Partner with Transportation, Manufacturing Procurement and AP to accomplish objectives.
Freight Pay Processes and Procedures
- Participate in the development and implementation of strategic plans
- Develop strategies and new procedures and execute improvements to improve freight pay processes.
- Subject matter expert on fright pay processes.
- Participate in and drive continuous improvement efforts in collaboration with other stakeholders and functions internally and externally.
- Other duties as assigned by Senior Manager Global Supply Chain Finance
Freight Pay Strategies and Process Utilization, Analytics and Metrics.  
- Assist in the creation and distribution of new reports to better understand and track logistics spend
- Design, develop and create monthly performance metrics to track freight savings. 
- Maintain relationships with plant, transportation procurement, and A/P contacts
- Resolve invoicing and rate issues and provide input to Transportation to improve rate management.
- Provide training and drive correct/optimized use of SAP as it relates to logistics payments
- Identify and drive technology improvements related to freight pay including electronic invoicing and connectivity to transportation planning systems.
- Partner with other members of AP, IT and Supply chain to proactively address opportunities, drive process improvements and ensure best practices are in place
- Review new technologies and help identify and implement improvements


- 3-5 years experience required

- 5-8 years experience preferred

- SAP experience preferred


- High School Diploma Required

- Bachelors Degree Preferred



Established in 1932, Stepan Company is a major manufacturer of basic and intermediate chemicals including surfactants, polymers, as well as specialty ingredients that go into consumer, household, and institutional products such as laundry detergents, shampoos, and surface cleaners. Stepan Company currently has 20 global manufacturing locations and over 2,000 employees. We have a strong record of growth. Our growth allows us to provide meaningful career opportunities and stability to our team members. We have big goals at Stepan and know every team member will be crucial to achieving our objectives. Regardless of function, we are looking for team members who bring with them a growth mindset, an entrepreneurial spirit, and the ability to thrive in an evolving environment.


We celebrate diversity at Stepan and are committed to creating a diverse, inclusive environment. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other status protected by applicable law.





Stepan is a global specialty and intermediate chemical manufacturer that has been serving a broad range of industries for 88 years. Today, Stepan is a $2 billion revenue company. Our continued success is driven by the passion and commitment of our 2,200 employees around the world.

Why Work At Stepan?

  1. Stable & Growing
  2. Collaborative Environment
  3. Make a Difference & Be Recognized
  4. Committed to Safety & Sustainability
  5. Value Driven Culture

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Nearest Major Market: Chicago