Secretary
Northbrook, IL, US, 60062
Job Description
Stepan Company is seeking a highly organized and professional Office Assistant to join our team at our Northbrook, IL office. The ideal candidate will be the first point of contact for visitors as well as a contact to assist specified personnel with administrative tasks, providing exceptional customer service and administrative support to ensure the smooth operation of our office.
Key Responsibilities:
Reception Duties:
- Greet visitors, guests, and contractors upon arrival, ensuring they sign in and are assigned a badge.
- Announce visitor arrivals to employees and ensure timely connections.
- Answer multiple phone lines professionally and courteously, directing callers to the appropriate associates.
- Monitor the front lobby entrance for safety and security protocols.
- Support the building’s safety and security initiatives, including key support in fire drills and managing census reports.
- Provide backup coverage for other receptionists during lunch breaks.
- Perform special projects as it relates to the support of the building and facilities.
- Support Corporate gatherings and functions, including set up, and clean up
Administrative Assistant Duties:
- Efficiently manage executive calendars, schedule appointments, meetings, and book travel arrangements.
- Prepare expense reports for approximately 4 -6 individuals.
- Prepare and edit correspondence, reports, and presentations, ensuring they conform to company standards.
- Process purchase orders and invoices.
- Create and maintain department databases and spreadsheet files.
- Perform special projects and other administrative functions as assigned.
Qualifications
• Proven experience as a receptionist, administrative assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with discretion.
• Professional appearance and demeanor.
• Experience in a corporate environment preferred.
• Familiarity with SAP Ariba and Concur Expense Reporting preferred.
Education
- High School diploma required; Bachelor's preferred
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Stepan Company does not accept or retain unsolicited resumes or phone calls and/or respond to them or to any third party representing job seekers.
Established in 1932, Stepan Company is a major manufacturer of basic and intermediate chemicals including surfactants, polymers, as well as specialty ingredients that go into consumer, household, and institutional products such as laundry detergents, shampoos, and surface cleaners. Stepan Company currently has 22 global manufacturing locations and over 2,500 employees. We have a strong record of growth. Our growth allows us to provide meaningful career opportunities and stability to our team members. We have big goals at Stepan and know every team member will be crucial to achieving our objectives. Regardless of function, we are looking for team members who bring with them a growth mindset, an entrepreneurial spirit, and the ability to thrive in an evolving environment.
We celebrate diversity at Stepan and are committed to creating a diverse, inclusive environment. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other status protected by applicable law.
Nearest Major Market: Chicago